英文好事多

工作上你若常接觸英文email，大概看的出這類寫作沒有真正的對或錯，因為世界各地英文表達多少有差異，但前提是寫的快，也要讓對方看的懂。

因此，企業內部或熟客的寫法上，多用俗字、慣用語和縮寫，如果花上十分鐘去思考、潤飾一封郵件只是為了通知對方貨已經出了，或公司春節期間幾天不上班，那是拿大刀砍蚊子。

然而，有些情況，例如，求職信、開發信、邀請信等，以及隨著對方的身分、地位、與你的熟悉程度，得格外注意用字遣詞和語法規則。我們以一封在職人士想請老師寫推薦信的email當例子，說明正式書信寫法的幾個要點：

<原文>

Dear Prof. Ng,

I was a XYU graduate school student and graduated with a M.S. degree in E.E. in the spring 2008. I'm currently doing GaAs PA designing for an IC design house. I'm strongly interested in further researches and I feel I have experience and ready for Ph.D. program in RF IC field now. For this reason, I'm seeking for the opportunity to fulfill my dream.

I have taken your class, COMPTR COMM NTWKS (EngrECE 229A), in the fall 2007 and got the grade A. Therefore, I was wondering if you're willing to write a recommendation letter for me for applications for Ph.D. program. I'm looking forward to your response.

Thank you very much for your valuable time.

Sincerely Yours,

這封信很好閱讀，因為句子結構不複雜，句子之間非常連貫，也很清楚表達他的需求。可以先調整文法、用法、標點符號，修改部分以綠色顯示：

Dear Prof. Professor Ng,

I was an XYU graduate school student and graduated with an M.S. degree in E.E. in the spring 2008. I'm I am currently doing GaAs PA designing design for an IC design house. I'm I am strongly interested in further researches research, and I have experience experienced and ready for thePh.D. program in the RF IC field now. For this reason, I'm I am seeking for the an opportunity to fulfill my dream.

I have taken took your class, COMPTR COMM NTWKS (EngrECE 229A), in the fall 2007 and got the grade an A. Therefore, I was wondering if you're willing to you could write a recommendation letter for me for my applications to the Ph.D. program. I'm I am looking forward to your response.

Thank you very much for your valuable time.

Sincerely Yours yours,

除了語法規則外，更重要的是內容是否具說服力。下面針對內容結構、用字遣詞的處理以粉紅色顯示：

Dear Professor Ng,

As your former student, I am writing to see if you could recommend me as a competent candidate for the Ph.D. program. (寫信目的)

In fall 2007, I took your class COMPTR COMM NTWKS (EngrECE 229A) and earned an A from you.In 2008, I graduated with an M.S. degree in E.E. from XYU and started working in the electronicindustry. Now I am a senior engineer responsible for GaAs PA design in an IC design house.Nonetheless, pursuing a Ph.D. degree at XYU has been my dream, and this is the time for me to fulfill my dream (說明動機)

With solid field experience and immense research interest in RF IC, I am confident that I have what it takes to excel in the program. I would therefore appreciate it if you could write a recommendation letter on my behalf. (你的訴求和賣點)

Thank you for considering my request. I look forward to hearing from you. (表達謝意)

Sincerely yours,

從上面的修改，歸納幾個重要文件的寫法：

• 下筆前，站在對方的立場，他會問的問題就是你的內容。
• 每個內容要點自成一段(紅色字中文說明部份)。
• 要點出現的先後是關鍵。
• 另外，有沒有給對方足夠的理由決定你對讀者的說服力。
• 每封信都要有目的，放在開頭段。

可見得，要點的排序(組織)、足夠的動機、理由(說明)是這類寫作較具挑戰的地方。